The challenge is that the lifespan of some email records could outlive us (or at least our tenure with the organization that owns these records)! To give you a few examples:
- The US Department of Labor’s Occupational Administration requires some health-related records be kept for either 30 years or the duration of a person's employment plus 30 years.
- In the UK, Child Services case records must be retained by Government bodies until the person’s 75th birthday, or if the child dies before reaching 18, a period of 15 years from the date of death.
- Construction companies in Texas need to retain records for 12 years to conform with statute law.
Even if you don’t have a legislative or eDiscovery reason to archive and discover emails, there’s probably a whole bunch of business and productivity reasons you need to keep archives safe and readily accessible for staff – for longer than you all bargained for.
So it’s no surprise that you’ll need to tackle a migration at some point - possibly multiple migrations - to keep your data alive.
Some TransVault partners have customers that have migrated twice– even three times - within a span of 7 years.